Frequently asked questions
Straight answers, including the ones that might tell you Bidsight is not for you.
What does Bidsight cover?
Three sources, all public. e-Procurement, Belgium’s national bulletin, where every Belgian public buyer, from the federal state down to municipalities, provinces, hospitals and police zones, must publish from the national threshold up. TED, the EU procurement journal, with contracts above the EU thresholds from public buyers, utilities and public undertakings in 29 countries; its award and prior information notices also feed the Winning Contractors and Ending Contracts tabs. And, for the Private Sector: Leads tab, the open data of the Crossroads Bank for Enterprises (FPS Economy), the Belgian company register, read once a week for the companies registered in the last 30 to 180 days. Searches read the calls for competition in the first two. Not covered: Belgian contracts that are not published, such as those below the national threshold that go by invitation, contracts in other countries that are not published on TED, and companies outside Belgium or registered as sole traders.
Who is Bidsight not for?
If your work is mostly Belgian contracts too small to be published at all, or small local contracts outside Belgium, Bidsight will not find them, and we would rather tell you now than after a trial. Write to us with what you bid on and we will tell you honestly whether it is worth your time.
How does the screening work, and can it be wrong?
Each new call for competition in the trades and countries your search covers is checked automatically against the profile you wrote, and you see only the ones judged a realistic fit, with the reason. Because the judgement is automated, it can miss a relevant notice or show one that is not a fit. Always confirm the details in the official notice before you bid.
Is Bidsight an AI tool? What does the AI actually do?
Yes. A language model reads the new calls for competition on TED and on e-Procurement that match the trades and countries of your search, compares each with the profile you wrote, keeps the ones that are a realistic fit and writes, in your language, why it fits and, where the notice states it, what you must submit or prove. It reads; it does not decide for you and it does not write your bid. Like any automated judgement it can be wrong, so the official notice is always one click away.
Does Bidsight run in the cloud?
No. The site and the model that reads the notices run on our own hardware in Belgium, not on a cloud AI service. Your profile is never sent to an outside AI service, and what the model writes leaves those machines only in the results we send you and in our encrypted backup. Bidsight talks to the outside only where it must: TED and e-Procurement for the notices, the Crossroads Bank for Enterprises for the private leads (its open-data files, and its web service for one company when you ask for details), the EU VAT register to check your number, Stripe for payment, the mail server that delivers your results and notifications, Slack or Teams if you connect them, your website if you ask us to draft your profile from it, and Google Drive for a backup encrypted with a key Google never gets.
Are the dates on the Ending Contracts tab certain?
No. The Ending Contracts tab estimates when an existing contract may come up for renewal, using the dates and durations published in the award notice. These are predictions, not commitments by any buyer. Treat them as a head start rather than a calendar.
Where do the private leads come from?
From the open data of the Crossroads Bank for Enterprises (KBO/BCE), the Belgian company register published by the FPS Economy. Bidsight loads it once a week. Each search looks at the companies registered in the period it sets (the last 30, 60, 90 or 180 days) whose activity fits the clients it targets. The model then judges each one against your description: a score, the reason it could buy from you, and what it does, in your language. Every card on the tab names its source and the date of the register’s data. How does Bidsight handle the data on its tabs under the GDPR? ↓
How does Bidsight handle the data on its tabs under the GDPR?
Each tab draws on public sources. Here, tab by tab, is where the data comes from, what we show, the legal basis, how long we keep it and how the company or person concerned can object. Customers find the same on their Your data page. Backup copies are gone within 18 months.
Public Sector: Tenders
- Where it comes from
- Calls for competition published on TED and on e-Procurement (BOSA), any notice you look up and check, and the private RFPs you file yourself. Neither TED nor e-Procurement ever receives your name, e-mail address or account details.
- What we show
- The details of each notice: title, buyer, deadline, value, procedure, criteria and the link to the official notice, with the model’s reading of it. We collect no details of any contact person: no name, e-mail address or phone number of the buyer’s staff. Text the buyer wrote is shown as published.
- The model
- The model runs on our own hardware and reads each notice against your search’s description. It is not trained on your data, and nothing is sent to a third-party AI service. The score only decides which tenders you see, and every scored result says why it matched.
- Legal basis
- Our contract with you (GDPR art. 6(1)(b)): running the searches you set up. Tender notices are published by law so that companies can compete.
- How long
- A result you have not selected or moved to a stage is deleted 7 days after its deadline, and at the latest a year after it was found. It can be deleted sooner once it is older than your plan’s history: 30 days on Starter and during the trial, 90 on Business. A result stays while it is selected or at a stage, until your account is deleted.
- Objecting
- Tender results hold no contact person, so there is nothing here to block. Anyone named in a notice’s text can write to us at info@emtt.be.
Public Sector: Winning Contractors
- Where it comes from
- Award notices published on TED in the last six months, in your search’s countries and trades. TED receives only those filters, never your name, e-mail address or account details.
- What we show
- The winning company (as the notice names it), the contract, the buyer, the award date and the company’s size. Also a company mailbox such as info@ or sales@, when the notice gives one. An address that names a person is not kept: the card points to the notice instead. No phone number and no contact person.
- Legal basis
- Our and your legitimate interest in business-to-business prospecting (GDPR art. 6(1)(f)). Award notices are published by law. From them we keep the company’s name, its company mailbox when the notice gives one, and the facts of the award.
- How long
- 365 days after it was first found, then deleted, whether or not you selected it or marked it as contacted.
- Objecting
- Anyone can block an address on our opt-out page, without an account. It is removed at once from every account’s cards and does not come back with later scans. Nothing can be sent to it through Bidsight.
- If you write to them
- You write in your company’s name and you are responsible for the message. The rules on direct marketing apply: a company mailbox may receive a business offer. Tell the company where you found the address, and stop when you are asked to. Our terms ask you to respect every objection.
Public Sector: Ending Contracts
- Where it comes from
- Award notices from the last six years and prior information notices from the last 120 days, published on TED, in your search’s countries and trades. TED receives only those filters, never your name, e-mail address or account details.
- What we show
- The buyer, the company that won the earlier contract (as the notice names it), the value and the renewals. For a contract coming to an end, the date is our estimate based on the award date and the contract’s duration. For an announced tender, it is the date the buyer gave. No address, no phone number and no contact person.
- Legal basis
- Our and your legitimate interest in preparing for public tenders (GDPR art. 6(1)(f)). These notices are published by law.
- How long
- As long as one of the searches that found it exists: deleting the last of them deletes it, selected or not. Deleting your account deletes them all.
- Objecting
- This tab holds no address, so there is nothing here to block. Anyone named in a notice can write to us at info@emtt.be.
Private Sector: Leads
- Where it comes from
- The open data of the Crossroads Bank for Enterprises (FPS Economy), under its open data licence, loaded once a week. A sole trader’s business is filtered out before anything enters our database. When you ask for more details on a company, we look it up on the register’s web service.
- What we show
- Data about the company: its registered name, legal form, start date, activities, website, postcode and municipality, but not the street. A company mailbox such as info@ when the register has one, and the further details you ask the register for. No phone number, and no director or manager is ever stored. Every card on the tab names its source and the register’s date. No other customer sees your list. The only download is your own account export, with your leads and the model’s verdicts for your searches.
- The model
- The model on our own hardware judges each shortlisted company from its name, legal form, postcode, municipality and the register’s description of its activities, against your description. It writes a score, the reason and what the company does, in your language. Nothing is sent to a third-party AI service.
- Legal basis
- Our and your legitimate interest in business-to-business prospecting (GDPR art. 6(1)(f)). The register’s licence and the Royal Decree of 18 July 2008 forbid using its data on natural persons for marketing. That is why sole traders and directors are left out.
- How long
- 180 days after the company was first listed, or 365 days if you marked it as contacted; then it is deleted. The model’s verdicts for your searches are kept for 180 days, so that a company is not judged twice. Our copy of the register keeps the companies registered in the last 18 months.
- Objecting
- Any company can object on our opt-out page, without an account. If it gives its enterprise number, it is removed at once from every account’s list and never listed again. If it gives an e-mail address, that mailbox is removed from every account’s cards, and nothing can be sent to it through Bidsight.
- If you write to them
- You write in your company’s name and you are responsible for the message. The rules on direct marketing apply: tell the company you found it in the Crossroads Bank for Enterprises, and stop when you are asked to. Our terms ask you to respect every objection and to forward it to us.
How do the trial and billing work?
One free week per company, identified by VAT number, with no card needed. Paid plans are billed through Stripe, monthly or yearly, and renew until you cancel. Prices exclude VAT, which is added on the invoice where it applies. You can cancel your plan at any time from your account. Cancellation takes effect at the end of the paid period.
Where is my data, and can I delete it?
On our own hardware in Belgium, where the screening runs too; an encrypted backup is kept off-site, and payments are handled by Stripe. Your profile is not sent to a third-party AI service. You can export everything or delete your account yourself, at any time, from the Your data page. The privacy notice lists what we hold and why.